Guidelines for Accurate Entry of Receipt Numbers in the E-Way Bill System for Leased Wagons

Introduction:

The GST Network (GSTN) has issued an advisory to provide specific instructions for entering Receipt Numbers in the E-Way Bill System for Leased Wagons. This advisory aims to ensure accurate and efficient processing of E-Way Bills for goods transported via Leased Wagons. Here’s a detailed overview of the new guidelines and what taxpayers need to know.

Key Points:

1. Prefixing Receipt Numbers in the EWB System:

  • Leased Wagons: Taxpayers transporting goods via Leased Wagons must prefix Receipt Numbers with the identifier “L” when entering them into the EWB system.
  • PMS and FOIS: Taxpayers transporting goods via the Parcel Management System (PMS) and the Freight Operations Information System (FOIS) must enter PWB/RR numbers with the prefixes “P” for PMS and “F” for FOIS. These changes will come into effect from January 1, 2025.

2. Updating Part-B of the EWB for Rail Transport: When generating an EWB for goods transported by rail, taxpayers should:

  • Select the transport mode as “Rail” in Part-B of the EWB using the “Multi-Transport Mode” option on the EWB portal.
  • Enter the Receipt Number with the prefix “L” to indicate that the transport is via Leased Wagons.

3. Format for Number Entry in the EWB System: Taxpayers must use the following format when entering Receipt Numbers related to Leased Wagons:

  • Format: L
  • Example: For a Leased Wagon Receipt number: L123456789

4. Validation Process in the EWB System: Once the Receipt Number is entered:

  • The system will validate the entry against the designated database for Leased Wagons.
  • In case of discrepancies such as mismatched or missing numbers, taxpayers will receive an alert and must correct the entry promptly.

5. Assistance and Support: For further assistance or clarification regarding the entry of Receipt Numbers for Leased Wagons, taxpayers may:

  • Raise a ticket with the EWB support team through the support portal.
  • Provide the details of the entry, including the prefix used, for quick resolution.

Conclusion:

Adhering to these guidelines will ensure the efficient processing of E-Way Bills and the smooth transportation of goods via the rail network. TaxPower GST is here to support you with our advanced GST software solutions, making compliance easier and more efficient.

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Thank you for reading, and we look forward to helping you achieve your business goals with our advanced GST software solutions.

Blog Ref: GSTN Government Site